Terms of Use (ToU)

Last updated: 04 December 2025

These Terms of Use (hereinafter the “ToU”) define the terms and conditions of access to and use of the Kilevo service (hereinafter the “Service”) offered on Kilevo.com and via the associated application.

By creating an account or using the Service, the user (hereinafter the “User”) acknowledges having read and accepted these ToU without reservation.

1. Purpose of the Service

Kilevo is a SaaS (Software as a Service) solution that enables, in particular, users to:

• connect one or more calendars (Google Calendar, Outlook, Apple / iCalendar, ICS, compatible business software);

• retrieve appointments to generate a mileage log;

• automatically calculate distances and mileage allowances based on configured tax scales;

• generate exports (PDF, CSV, etc.) intended to facilitate Users’ accounting and tax procedures.

The Service is offered for professional use and/or to meet the needs of freelancers, small businesses, teams, and companies.

2. Definitions

In these ToU, the following terms have the meanings set out below:

• “Site”: the website accessible at Kilevo.com and any associated subpages.

• “Service”: all features accessible via the Site and the Kilevo application.

• “User”: any natural or legal person with an account using the Service.

• “Account”: the User’s personal space, accessible after authentication, enabling use of the Service.

• “Subscription”: a paid plan providing access to certain features of the Service depending on the chosen plan (Solo, Duo, Trio, Quad, Team, etc.).

3. Acceptance and enforceability of the ToU

Access to and use of the Service implies full and complete acceptance of these ToU.

The ToU are available at any time on the Site. They may be amended or updated at any time by the publisher. The version applicable is the one in force on the date the User uses the Service.

If the User disagrees with all or part of these ToU, they must immediately stop using the Service and, where applicable, delete their Account.

4. Account creation and access to the Service

4.1. Registration

To use the Service, the User must create an Account by providing the requested information (including email address and password). The User undertakes to provide accurate, complete, and up-to-date information.

The User is responsible for maintaining the confidentiality of their credentials (email address and password) and for any activity carried out through their Account. The User must choose a sufficiently secure password and keep it secret.

4.2. Access to the Service

The Service is available online 24/7, except for scheduled or unscheduled interruptions, in particular for maintenance, updates, or force majeure.

The publisher implements reasonable means to ensure the availability of the Service, without any obligation of result.

5. Subscriptions and billing

Some features of the Service are available free of charge (the “Free” plan), while others require a paid Subscription (Solo, Duo, Trio, Quad, Team, etc.).

Subscription prices and conditions are detailed on the Site’s “Pricing” page. They may be changed at any time for new Subscriptions. In the event of a change affecting an ongoing Subscription, the User will be informed within a reasonable timeframe.

Subscription payments are processed via a third-party payment provider (for example Stripe). The publisher does not have access to the User’s full bank card number.

Unless otherwise stated, Subscriptions are entered into for a one-year term and are automatically renewed at each expiry date, unless cancelled by the User in accordance with the procedures set out in their Subscription management area.

6. Use of the Service

6.1. Entered data and accuracy

The User is solely responsible for the data they import, enter, or connect to the Service (calendar appointments, addresses, vehicles, travel purposes, supporting documents, reimbursed amounts, etc.).

It is the User’s responsibility to verify the accuracy and completeness of the information used to calculate distances and mileage allowances.

6.2. Proper use

The User undertakes to:

• use the Service in compliance with applicable laws and regulations;

• not misuse the Service, in particular with a view to harming third parties, circumventing tax or social rules, or committing fraud;

• not attempt to access other Users’ accounts or data;

• not interfere with the proper functioning of the Service (intrusion attempts, overload, unauthorized scripts, etc.).

In the event of non-compliance with these ToU, the publisher reserves the right to suspend or terminate access to the Service, without prejudice to any liability claims.

7. Data, confidentiality, and account deletion

7.1. Data hosting

User data is hosted in France, by a professional hosting provider (for example OVHcloud), under technical and security conditions reasonably aligned with the state of the art.

7.2. No resale of data

The publisher does not resell Users’ personal or professional data to third parties.
Data may be shared only with:

• technical service providers involved in the operation of the Service (hosting, emailing, payment, etc.);

• administrative or judicial authorities where required by law.

These processes are detailed in the Service’s Privacy Policy.

7.3. Right to delete and data management

The User may, at any time, delete their Account and the data associated with it directly from their client area, according to the available features.

Deleting the Account results in:

• deletion or anonymization of the User’s data in the Service’s active databases, except where legal retention obligations apply (for example billing data);

• deactivation of access to the Service.

Certain data may temporarily remain in technical backups before being definitively deleted.

Full details on data processing, retention, and deletion are specified in the Privacy Policy.

8. Role of Kilevo and User responsibility

8.1. Calculation and supporting document generation tool

Kilevo provides a calculation and centralization tool intended to facilitate:

• tracking of professional trips;

• calculation of distances and mileage allowances based on configured tax scales;

• generation of supporting documents (PDF, CSV, etc.) for accounting and tax or social procedures.

However, the Service does not constitute legal, tax, social, or accounting advice.
The User remains solely responsible for:

• compliance of their declarations with tax, social, or other authorities;

• the choice of tax scales and parameters used;

• the consequences of using or interpreting the documents generated by Kilevo.

Users are encouraged to seek advice from an accountant, lawyer, or qualified advisor regarding their obligations.

8.2. Limitations of liability

To the extent permitted by law, the publisher shall not be liable for:

• any indirect damage (loss of revenue, customers, image, etc.) resulting from use of or inability to use the Service;

• any error or omission in data entered or imported by the User, or in data originating from third-party services (calendars, business software, etc.);

• any incompatibility between the Service and the User’s systems, software, or equipment.

In any event, the publisher’s overall liability, if incurred, shall be limited to the amount actually paid by the User under their Subscription during the twelve (12) months preceding the event giving rise to the claim.

9. Third-party services and calendar connections

The Service allows, in particular, the connection of third-party services (Google Calendar, Microsoft Outlook, Apple / iCalendar, ICS, business software, etc.).

The User is informed that:

• these third-party services have their own terms of use and privacy policies, over which the publisher has no control;

• the publisher cannot be held responsible for any change, interruption, or malfunction of these third-party services, nor for consequences related to the unavailability of or errors in data originating from them.

It is the User’s responsibility to verify the authorizations granted when connecting to these third-party services and, where applicable, to revoke them from their Account or directly from the relevant third-party service.

10. Intellectual property

The Kilevo Service, the Site, and all elements composing them (texts, images, logos, visual identity, interfaces, database, features, etc.) are protected by applicable intellectual property laws and are, unless otherwise stated, the exclusive property of the publisher.

Any reproduction, representation, modification, adaptation, translation, distribution, or exploitation, in whole or in part, of these elements without the publisher’s prior written authorization is strictly prohibited.

The User retains ownership of the data they import or enter into the Service (trips, client information, supporting documents, etc.). However, the User grants the publisher a non-exclusive right to use such data for the duration of the contract solely for the purpose of providing the Service.

11. Availability, maintenance, and Service developments

The publisher uses reasonable means to ensure the availability and proper operation of the Service.

The publisher reserves the right:

• to temporarily interrupt access to the Service for maintenance, security, or update operations;

• to evolve the Service’s features, add, modify, or remove them, provided that the primary purpose of the Service is not substantially altered for current Subscribers.

Where possible, scheduled interruptions will be preceded by reasonable prior notice.

12. Term, cancellation, and Account deletion

These ToU remain in force for as long as the User uses the Service.

12.1. Cancellation at the User’s initiative

The User may cancel their Subscription and/or delete their Account at any time from their client area, in accordance with the procedures indicated in the interface.

In the event of cancellation of a paid Subscription before its expiry date, unless otherwise provided or required by law, amounts already paid remain due to the publisher (no pro rata refund), except for specific conditions mentioned on the Site.

12.2. Cancellation at the publisher’s initiative

In the event of a serious or repeated breach of these ToU by the User (for example fraudulent use, intrusion attempts, manifestly unlawful use), the publisher may:

• temporarily suspend access to the Service, and/or;

• terminate the User’s Account after notification, without prejudice to any damages claim.

13. Governing law and jurisdiction

These ToU are governed by French law.

In the event of a dispute relating to the validity, interpretation, or performance of these ToU, and failing amicable resolution, the competent courts shall be those having jurisdiction over the publisher’s place of establishment.

14. Contact

For any questions regarding the Service or these ToU, the User may contact the publisher via the contact form available on the Site.